You will find answers to frequently asked questions by grant applicants from this site.

Content

Grant guidance

Grant period

Sending the application and attachments

Can I apply?

References

Background information

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Grant guidance

Is it possible to come and present my project and discuss my application with you in person?

Advice on applying for a grant is generally given by telephone or through email. (09 612 810, switch). Contacting the Cultural Foundation will have no effect on the evaluation of applications.

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Grant period

Can a grant be applied for retrospectively or for work that begins in a few years’ time?

The grant-funded work can begin only after a grant decision has been made. Expenditure grants are likewise intended to cover expenses that are incurred after the grant decision has been made. As a rule, the Finnish Cultural Foundation does not award grants to applicants who have already secured funding for the project in question for the next full 12 months.

For example, work on a grant applied from the Central Fund in October 2020 may begin no earlier than February 2021 and no later than January 2022. Correspondingly, work on a grant applied for in January 2021 may begin no earlier than mid-May 2021 and no later than mid-May 2022. If the work starts later, you may apply in October 2021 or January 2022.

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Sending the application and attachments

Can I send attachments to my application or complete my application after the application period has ended?

Attachments and applications must be submitted during the application period, not after it has ended. Once the application period has ended, only diplomas, permissions for public defence, and rights to complete graduate degrees are accepted afterwards in the Online Application Service. Other attachments cannot be submitted afterwards.

I was able to secure funding from another source (e.g. a grant from another foundation, position of a salaried doctoral candidate). How should I report this?

Securing funding from another source should be reported in the Online Application Service. The same service should also be used to cancel the processing of the application, if the project has been fully funded or you have sufficient time to apply for a grant from the Cultural Foundation at a later application round. (See the question Can I send attachments to my application or complete my application after the application period has ended?) It is not possible to otherwise supplement the application afterwards.

I have received a signed reference directly from the referee as a PDF file. How should I send it to you?

Scan and attach the reference to your online application within the application period. If you have submitted your online application already, you may cancel the sending of the application, attach the reference and submit the application again. After the deadline, it is no longer possible to submit a reference.

Can I apply?

I will graduate with a doctoral degree after the application period ends. Can I nevertheless apply for a higher grant for a postdoctoral research?

Explain your situation in your application and notify the Cultural Foundation of your new degree as soon as it is confirmed. If you have a permission for the defence of dissertation, download it as an attachment to your application. It can also be delivered retrospectively through the Online application service (by the end of January in the Central Fund October round of applications; by the end of March in the January round of applications. Otherwise, you will not be eligible for a higher grant.

I will be notified on my right to study after the application period ends. Can I nevertheless apply for a doctoral theses grant?

Explain your situation in your application and notify the Cultural Foundation of your status through the Online application service as soon as it is confirmed Also note that you need a dissertation supervisor’s reference on your academic success or research plan to support your application.

I submitted an application to the Central Fund in October. Can I still apply for a grant from a regional fund despite that?

Yes, you can, but note that decisions on Central Fund grants are announced in early February, about one week before the deadline for Regional Fund applications. The grant application for a regional fund can be prepared beforehand and submitted in case funding cannot be secured by a grant from the Central Fund.

To which regional fund should I submit my application? My hometown is Pori, I live in Kuopio and I am undertaking my doctoral dissertation work in the University of Lapland.

A regional fund application asks how the applicant and project are linked to the region, but there are slight differences in emphases. It is hoped that a grant be applied from a single regional fund only. Please see the guidelines of each regional fund on the Cultural Foundation's website and contact possible alternative regional funds to find a suitable one.

Can I submit the same application to more than one regional fund?

You may apply for funding with separate applications from more than one regional fund, if the project will be implemented in the area of more than one regional fund. Note that you must itemise in your budget the portion of each regional fund and only seek for the funding of that particular portion from the regional fund in question. In other cases, it is advisable to select a single regional fund from which to apply for a grant or, due to the possible national nature of the project, to apply for a grant from the Central Fund.

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References

If the name of the referee is not given in the application, will the online reference be linked to the application?

A reference will be automatically linked to the right application when the referee uses the given reference number. When it is not used, the reference will be linked by the name of the applicant. If you are applying for a grant as a member of a working group or a research team, but are not the designated person to write the application, make sure to tell the referee the name of the designated person in addition to the reference ID number.

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Background information

Why do we require background information from the applicants?

The Cultural Foundation asks for information that is not directly related to the evaluation of the application. Such information includes, for example, sex, nationality, and place of residence and birth. This background information is necessary so as to establish donor funds for the grants, due to some donor funds having strict rules regarding the grantee’s age, nationality, sex, or place of residence. These factors do not affect the expert evaluation of the project and are only required for internal administrative purposes of the Cultural Foundation.

The background information is also required for statistical purposes, as the Cultural Foundation looks at the grant distribution using various variables to ensure the impartiality of the process. The purpose of the background information is not to determine the personal identity of the applicant. When the information is handled for statistics there is no regard to individual applicants.

Why do we ask for personal identity numbers?

We ask for your personal identity number, because submitting it in the application phase speeds up the process if the grant is awarded. Private individuals and designated persons of working groups and research teams make arrangements for withdrawing the grant money in our Online Services for Grantees. Using this service requires logging in with your online banking IDs. The grant will not show up in our service if there is no personal identity number associated with it. In addition, we need your personal identity number for the annual notification to the tax authorities and for the notification to the Farmers’ Social Insurance Institution MELA.

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