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Contents

Structure of the Application
Language of the Application
Applicant
Grant
Work, Research, or Project Plan and Its Summary
Merits
Other Sources of Funding
Attachments
Terms and Condition
Submitting the Application

Application Management

Structure of the Application

The application form consists of the following pages:
Application, Applicant, Grant, Work Plan, Merits, Other Sources of Funding, Attachments, Terms and Conditions, Submitting the Application

After filling out the Applicant page, you may proceed to fill in the application form in any order. Your information is automatically saved when moving between pages.

Fill in the application form as it applies to you. You do not need to complete the application in one sitting. It will remain a draft and can be revised until you are ready to submit it.

You may preview your application in print form. A pdf reader such as Adobe Reader must be installed on your device to preview the application.

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Language of the Application

Finnish applicants are encouraged to fill in their whole application, including its attachments, in Finnish. If your working language is English, the attachments may be in English. All applicants must fill in the grant description in Finnish.

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Applicant

Select applicant type: individual, working group, registered organisation.

Note that the application form changes according to your choice.

A working group should designate one of its members to fill in the Applicant page with their personal information. This designated person is liable for the possible grant to be awarded to the Cultural Foundation and, if necessary, to the Farmers' Social Insurance Institution, MELA, and to the Finnish Tax Administration. Furthermore, every member of the working group conducting scientific or artistic work must be named.

The Finnish Cultural Foundation needs the personal identity number of the grantee in order to arrange the payment of individual and working group grants. Filling in your personal identity number in the application stage will speed up the process considerably.

A registered organisation must provide their Business ID (Y-tunnus) or their association registration number.

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Grant

The Grant page is reserved for information that clarifies the field and purpose of the application, itemisation of the applied grant sum, and the names of the referees.

Grant Description

The grant description must clearly state the purpose of the application. Write it concisely and in such general terms that it may be used in public communications. For this purpose, a reference to your work plan is not sufficient.

Examples:
Acquiring a double bass bow
Participating in a singing master class
For literary work
Organising an exhibition
For a master's thesis concerning health effects of berries
For postdoc research on public and social services in rural areas

Field of Application

Select the field the experts of which you would primarily like to read your application.

Give careful consideration to the field especially if your work is situated somewhere in between established branches of science or art, or if your project is multidisciplinary. If necessary, you may give grounds for your choice and suggest alternative fields in the beginning of the summary of your work plan.

If you are applying for a working grant to translate scientific literature or to write a popular non-fiction work, a biography, or other publication, select a suitable field of science or art from the list according to the subject of the work or the background of the person the work will focus on.

If you are applying for an expenditure grant to cover special expenses of basic (bachelor's and master's) degree dissertations, select Basic Degree Studies in Science or Art from the list.

If you are applying for a grant to cover expenses of science or art studies not on basic degree level, such as a music master class, choose your own field of science or art.

If you are applying to a regional fund for a local culture project grant, select a suitable field of science or arts from the list (e.g. history, cultural studies, or a field of art). An expert panel in the selected field will evaluate community heritage project grant applications, as well.

References

If you have requested supporting references for your application, list the names of the referees here (13).

Donor Funds

If you find particularly suitable donor funds currently accepting applications for the field of your application, we recommend you name them in the form (max. 3). You can mention other suitable alternatives in the summary of your work plan.

The Amount and Itemisation of the Applied Grant

 
Working grant encompasses the monetary sum of the scientific or artistic work as shown in Table 1.
kk kk
12 24 000 (30 000) 6 12 000 (15 000)
11 22 000 (27 500) 5 10 000 (12 500)
10 20 000 (25 000) 4 8 000 (10 000)
9 18 000 (22 500) 3 6 000 (7 500)
8 16 000 (20 000) 2 4 000 (5 000)
7 14 000 (17 500)    

The amount of a full-year working grant is 24 000 euros, i.e. 12 x 2 000 euros.

For PhD level research purposes, however, a full-year grant amounts to 30 000 euros, i.e. 12 x 2 500 euros.

Grants awarded for a minimum of four months' work are subject to statutory insurance premiums (ca. 15%).They are included in the table sums. Working grant also includes common travel, material, equipment, and workroom expenses (up to a maximum of 4 000 euros of the annual sum), as well as a possible university compensation.

If you are applying for a working grant for a working group, calculate the total sum of the working group members' grant work here. Attach to your application a clear-cut itemisation of the sums you are applying for each member of the group and the duration each member is to work.

An example: A working group has four individuals conducting artistic work, two of which will work for 4 months (8 000 + 8 000 euros), one for 2 months (4 000 euros) and one part-time for 2 months (2 000 euros). Therefore, the total duration of the work to be marked on the application is in this case 12 months and the total amount of the working grant 22 000 euros.

If you are applying for a working grant only, the itemisation on the application form is sufficient; no separate budget is needed.

If you are additionally applying for a grant for expenses or only for an expenditure grant, the amount applied for must be based on an itemised budget. Draw up an attachment with a clear-cut table of equal income and expenses.

In the field of art, material and equipment expenses include sizeable investments such as instruments, and, in the field of science, e.g. laboratory tests or large equipment investments of newly formed research groups.

Auxiliary labour and outsourcing services refer to the acquisition of work contribution indispensable to carrying out the project. If the granted sum is used for hiring auxiliary labour, please take into account the taxation and insurance costs.

Other expenses stand for e.g. rental of space or overhead costs charged by universities.

Grant Duration

If you are applying for a grant only for expenditure, do not enter a duration.

If you are applying for a working grant, enter the duration in full months.

If you are applying for a working group grant and at least one group member works with the grant for at least four months, enter the combined total working time of the whole group in months. Add the months up even if the work was seasonal or part-time.

An example: A working group has four individuals conducting artistic work, two of which will work for 4 months (8 000 + 8 000 euros), one for 2 months (4 000 euros) and one part-time for 2 months (2 000 euros). The total duration to be entered in the application is 12 months.

If you are applying for a three-year grant, enter the duration as 12 months.

Place of Performance

Specify the place of the work performance if the place in question is a university or other higher education department.
If the work mainly takes place outside Finland, specify the country of performance.
If you belong to a research group, enter the name of the group leader.

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Work, Research, or Project Plan and Its Summary

The work, research, or project plan must describe

  • Background, purpose and significance of the work
  • Place of performance
  • Current stage
  • Action plan
  • Budget*
  • Timetable

The budget may be a part of your work plan, but be sure to submit it also as a separate attachment.

The maximum length of the plan is 6 pages (excluding a possible table of contents and list of sources). Pay close attention to the form and comprehensibility of the plan. Clearly describe what you are planning to do. The evaluator might not necessarily be a specialist in your field of expertise.

If you are applying for a three-year grant, draw up the plan for the whole three-year duration.

If you have received prior funding for the same project from the Foundation, clarify its progress and the relationship of the new application to the previously funded project.

If the entire plan fits in the summary field of the application form, you do not need to attach it as a separate attachment.

A summary of the plan is mandatory.

A reference to an attached file is not adequate. In your summary, describe concisely and in general terms the purpose to which you are applying for the grant and how and in what time you are intending to carry out your plan. You may also describe why it is important to receive funding and why it is specifically you who can carry out the plan. Aim to convince the readers with facts and vision.

The maximum length of the summary is 6 000 characters including spaces. Do not include tables or lists in your summary.

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Merits

Include a maximum of six merits that support your application in the form. Follow the same procedure with publications.

If you are applying for a working grant for your working group, only include merits of the members whose work is to be funded with the grant.

If you are applying for a grant for a registered organisation, present the prior activities of the organisation concisely on this page.

More extensive resumes or CVs must be submitted as separate attachments.

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Other Sources of Funding

List no more than six grants awarded to you (or your working group or organisation) within the last three years. If you are applying for a grant for a working group, you may also list personal grants of the group members.

Make sure to include in your application other open applications for the same or other purpose.

If you are simultaneously applying for a working grant with a personal as well as a working group application, let the Foundation know about it in your application.

State your status as a doctoral student; i.e. whether your position is fully or partially funded, the duration of the funding and whether you are currently applying for a salaried position.

The working grant stipulates that you do not engage in gainful employment. If your financial situation changes after the application period has closed, e.g. you receive another grant, salary, adult education subsidy, or a salaried position as a doctoral student, you must inform the Foundation through the Application Management tool. A failure to inform the Foundation of income could result in the annulment or revision of the grant.

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Attachments

The application must include the following attachments:

Science applicants (incl. the study of arts):

  • Research or project plan
  • Budget (not necessary, if the grant is only applied for personal work)
  • A resume or a CV (from every member in a 2–3 person working group and, in larger working groups, from the designated person and additionally from 1–2 key members of the group)
  • From basic degree (bachelor's or master's) students writing their thesis, a transcript of record (from e.g. WebOodi) and a thesis supervisor's reference of study success or work/research plan
  • From postgraduate students, a transcript of record (from e.g. WebOodi), a copy of diploma or copies of certificates relevant to the grant being sought (copies need not be authenticated), and a thesis supervisor's reference of study success or work/research plan
  • From those applying for doctoral student joint funding, a reference from the employer of the arrangement
  • Those at the postdoc stage, a copy of degree diploma or the permission for the defence of dissertation
  • It is recommended that a data management plan (not obligatory) is submitted using the Tuuli-tool at https://www.dmptuuli.fi/

Art applicants:

  • Work or project plan
  • Budget (not necessary if the grant is applied only for personal work)
  • Resume or CV (from every member in a 2–3 person working group and, in larger working groups, from the designated person and 1–2 key members of the group)
  • From basic (bachelor's or master's) degree students writing their thesis, a transcript of record (from e.g. WebOodi) and a thesis supervisor's reference of study success or work/research plan.
  • From visual artists, a few photographs or pictures of work saved into a singe file and a link to a possible online portfolio
  • For those applying for an Art for Institutions grant, a tentative agreement of the partner organisation to the project along with their contact information

Organisations:

  • Work or project plan
  • Budget
  • Most recent audited financial statements (income statement and balance sheet without attachments and an audit report)

Attachments are primarily requested as pdf files. The service also accepts the following formats: .txt, .rtf, .doc, .docx, .xls, .xlsx, .bmp, .jpg, .jpeg, .gif, .png, .tif, and .tiff. A single attachment cannot exceed 3 MB.

All attachments must be appended and submitted together with the application before the deadline. No attachments arriving after the deadline will be taken into consideration.

  • The only exceptions are degree diplomas and permissions for the defence of dissertation

that have been granted after the deadline. Use the Application Management tool to submit them.

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Terms and Conditions

The Finnish Cultural Foundation requires you to comply with the guidelines governing the application process, to inform the Foundation of any corresponding funding received from elsewhere during the application processing period, and to act in accordance with the plan you have presented. The Foundation also requires you to comply with grantee guidelines, should a grant be awarded. The guidelines for grantees can be found on the Foundation website.

In addition to the above terms and conditions, the Foundation requires you to verify that the information you have given on the application form is correct and that you agree to your information and documents being used in the application evaluation and decision-making process. The Foundation further requires your consent that The Foundation may exchange necessary information with other funding bodies in order to ensure the total level of funding and to avoid awarding overlapping grants.

An online report of how the grant was used must be submitted within one year of the final grant payment. A failure to provide a grant report will hinder the chances of receiving a grant in the future.

Personal Data

The application data forms a personal data register in accordance with the General Data Protection Regulation, maintained, stored and archived by the Finnish Cultural Foundation. Detailed information on our processing of personal data can be found in our Data Protection Policy. Register Description relating to grants can be found here. Access to the data and documents is given to experts who review submitted applications.

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Submitting the application

Parts of the application data is mandatory. The system will prevent you from submitting the application until all missing mandatory fields have been filled in.

The application service closes at 4.00 pm local Finnish time (Eastern European Time) on the deadline date. Take into consideration that the service may become congested in the last hours.

Preview your application after submitting it. If you notice a part that needs amending, cancel the submission, revise the application and submit it once more. After the deadline this is no longer possible.

After submitting the application, please make sure that its status appears as “Sent/Submitted”. The status changes to “Received” one business day after the deadline date. If the status does not change to “Received”, contact the Foundation immediately.

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Application Management

After the application period has closed you will be able to find an Application Management function on the Application page. With it you can

  • notify the Foundation of any funding for corresponding purpose received from another source
  • change the amount of the applied grant
  • cancel the processing of the application
  • append to the application a degree diploma or a permission to defend dissertation if you receive the document after the end of the application period.

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