For grant payments and reports, you may use the Online Services for Grantees. The use of the service requires Finnish bank identification.

Overview
Payment of grant
General principles
University compensation
Reporting on how grants are used
Taxation issues
Social security
Additional funding for personal insurance cover

 

Overview

The Central Fund makes its grant decisions in early February, the Regional Funds during the course of the spring. If you have given consent in the Online Application Service, you will be informed by email of the Fund's decision. The Central Fund's decisions will be announced before the deadline for Regional Fund applications.

Successful applicants will be notified in writing about 2-3 weeks before the official public announcement.

After the annual gala, the grants awarded will be published on the Finnish Cultural Foundation's website at www.skr.fi/en/grants. The annual gala of the Central Fund is on 27 February, the eve of Kalevala Day. The dates of the Regional Fund's annual gala can be found here

By awarding a grant to a project the Foundation does not commit itself to supporting it beyond the grant term regardless of the duration mentioned in the application. If an applicant would like to apply for further funding, a new application should be filed during the general application period in October.

If the applicant has been awarded a three-year grant, the funding for the second and third year need to be secured by submitting continuation applicationa at the Online Application Service. Such applications must reach the Foundation approximately three months before you wish to draw the grant. Reade the guidelines here.

Additional information if needed:
Cultural Secretary Jaana Ortju (the payment and the use of grant), (09) 6128 1235 firstname.lastname@skr.fi
Coordinator Olli Vallinheimo (the reports on the use of grant ant three-year grant continuation applications), (09) 6128 1251 firstname.lastname@skr.fi

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Payment of grant

The grants will be payable after they have been made public.

Payment to individual applicants and working groups can be arranged online. Use of a Finnish bank identification is required.

A payment to a working group should be arranged by the person named in the application (group leader). The grant can be paid to one bank account only. You can sign in the service here.

Payment to legal entities require that the agreement form sent to the grantee has been completed and signed in accordance with the rules of the organisation. Furthermore, a register extract (not older than three months) of the organisation must be enclosed. 

The same procedure applies to grantees that do not have a Finnish bank identification. Guardians sign the form for grantees under the age of 15.

Grants can be paid to Finnish bank accounts only. The payments are made either on the first week day of the month or on Mondays. Money transfer may take a couple of days.

Grants of EUR 12.000 or less are paid in one instalment. Larger grants can be devided in multiple instalments each of them at least EUR 8.000. If such case only the first instalment needs to be set and further payments can be agreed upon later. 

An online account of how the grant was spent must be submitted within a year from payment of the last instalment.

Please note that the Finish Cultural Foundation will be closed during the summer holiday season in July. Grants payable in July are paid in advance during the last week of June.

 

General principles

The grant is to be used to pursue the plan set out in the application. The grant-funded work may begin only after the grant decision has been made. Expenditure grants are likewise intended mainly to cover expenses incurred after the grant decision has been made.

Grants are not subject to tax. The tax exemption nevertheless applies only to grantee. If, for instance, the grantee is an association arranging an event, any remulation paid by it to the artist is regarded as salary, for which the income tax and statutory social contributions must be paid.

A grant that has not been agreed and transferred to the bank account of the grantee within three years from the date it was awarded shall be deemed cancelled. Likewise, if a final instalment has not been agreed and paid, it shall be deemed cancelled when five years have elapsed from the date the grant was awarded. The grantees will not be notified about cancellations.

The last instalment of a three-year-grant must be made within five years from the date the grant for the first year was awarded.

The working grant, excluding the combined funding for doctoral students, is intented for full-time work and requires leave from regular salaried employment. Similarly, the grantee may not receive other working grants or other types of personal financial support. Grants for expenditures are not limited.

However, a small amount (25 % of salaried work time) is allowed during the grant period in order to enable occasional or part-time jobs. Exceeding the aforesaid limit will affect the amount and duration of the grant and has to be agreed separately.

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University compensation

The Finnish Cultural Foundation has entered into an agreement with Finnish universities designed to improve the status of Foundation grantees that have been admitted to perform doctoral studies. According to the agreement, the universities will offer the grantees the same common facilities as to the researchers and doctoral students in corresponding positions employed by the university. The agreement will also apply to people with an accomplished Ph.D. or comparable doctoral degree at the university’s discretion.

Common facilities here comprise such things as adequate working and laboratory facilities, telecommunication, postal, printing, library and information services (licences to use material permitting) insofar as they are generally available to researchers and doctoral students.

The sum (EUR 1 600 a year) to be paid to the university for the use of such facilities is included in the grants awarded by the Foundation for work lasting at least four months. The sum is stated in the grant decision.

The grantee is personally responsible for paying the university this sum after first making a personal agreement with the university.

Grantees who do not wish to make such an arrangement with the university can freely use their grant to organize the required amenities themselves.

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Reporting on how grants are used

Grantees are required to provide an online report of how the grant was used within one year of the final payment. Use of Finnish bank identification is required at Online Services for Grantees. In case of a legal entity such as association, the contact person may use his own bank identification for the purpose. The official name of the grantee has to be stated clearly in the report. It can also be entered under Last name in the online form.

Summary or abstract of the research should be attached or in the case of arts grants, press reviews or comparable documents. Separate publications need not be sent by post. Also, recipients do not need to append any receipts.

Failure to provide a report may adversely affect the chances of receiving a grant in the future.

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Letting others know about your grant

It is good practice to mention Foundation grants in academic studies and publications, concert programs, exhibition catalogues and to include them in CVs. The Foundation's logo can be downloaded from this site.

When referring to the Finnish Cultural Foundation in other languages, the following translations should be used:

  • Suomen Kulttuurirahasto
  • Finska Kulturfonden
  • Finnische Kulturstiftung
  • Fondation Finlandaise pour la Culture
  • Fundación Finlandesa para la Cultura
  • Fondazione Culturale Finlandese.

The Regional Funds' official translations can be found here.

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Taxation issues

Under the Income Tax Act (1535/92, 82 §), scholarships and other grants received for studies, scientific research or artistic activities, and awards received in recognition of scientific or artistic activities, or activities for the public good are not taxable income provided they satisfy certain criteria. The tax liability depends on the entity awarding the scholarship, grant or award, and on the amount awarded as follows:

  1. Scholarships, grants for studies and other grants and awards received from the state, a municipality or other public body, or the Nordic Council are tax-free.
     
  2. Scholarships, grants for studies and other grants and awards received from other bodies (such as the Finnish Cultural Foundation) are taxable income if all taxable income - including scholarships, other grants and grants for studies and awards received from the bodies listed in paragraph 1 above - after deduction of expenses directly related to the income exceeds the state's annual grant to artists during that tax year, which is €20.309,40 in 2017. It includes statutory social insurance payments.

A grant recipient must comply with taxation regulations, on which the tax authorities will provide more detailed information. A grant must be entered in a tax return if the amount exceeds the above limit and so is income liable to tax. If a grant recipient wants to claim expenses directly related to the income (such as travel, literature, working room rent or equipment acquisition costs) against the part of the income exceeding the tax-free limit, he or she should send the required specification of them to the tax authorities. A grant recipient who uses the grant to employ additional workers is also responsible for the normal employer obligations.

Under a National Board of Taxation's decision (1052/2003), the grant-awarding body must notify certain scholarships and grants it has awarded to private persons to the tax authorities. A grant must be reported if the payment to an individual is at least €1.000 per year. The notification, to be given in January each year, shall include the name, address and identity number of the grant recipient, the purpose of the grant and the amount paid. Grants for working groups are reported under the name of the person responsible. The person responsible should if required provide information to the tax authorities on the use of grant and how it was distributed among the members of the working group.

Grant recipients should note that taxation regulations may change and their interpretation may vary to some extent. The Finnish Cultural Foundation cannot be liable for the accuracy of this information or provide further advice on taxation. If in any doubt, a grant recipient should contact the tax authorities directly for further advice (www.vero.fi).

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Social security

As of 2009, working grantees have, on certain conditions, been obliged to join a pension plan as well as acquire certain insurance coverage. Such functions are carried out by The Farmers' Social Insurance Institution (Mela).

The statutory insurance contributions, totalling approximately 15 % of the grant sum, are included in grants awarded for working lasting at least four months.

Grantees must contact Mela to arrange and pay the insurances.

Studies or graduate theses in vocational basic education for a degree from a polytechnic and graduate studies for a lower or higher university degree are not regarded a scientific research work or artistic activity eligible for social security cover. If a grant is awarded to a registered association or to only cover material costs, it does not include social security contributions.

On receipt of the grantee's insurance application Mela will calculate the grantee's annual earnings. This will generally be based on the total amount of grant awarded. If the grantee claims a reduction on the insurance contribution due to expenses, the minimum amount declared for work under a foundation's grant shall nevertheless be EUR 1.500 per month. The corresponding amount for Doctors of Science is EUR 1.800 per month.

Insurance must be taken to cover the period for which the grant has been awarded (given in months in the decision on the grant), even if the actual work is not carried out in one continuous period.

The Finnish Cultural Foundation is required to notify grants to Mela and provide additional information on grants awarded as required by Mela.

For more information concerning social security, contact MELA at 029 435 2650, vakuutus(at)mela.fi or see www.mela.fi.

 

Additional funding for supplementary personal insurance

Recipients of one-year or longer grants can be awarded additional funding of approximately €200 to provide them with personal insurance cover. This insurance covers recipients under the age of 60. Recipients are sent instructions and a form for applying for this insurance cover.

The package provides 24h accident, medical costs and life insurance cover and is valid for one year from when the first instalment of a grant. Details on the insurance package are sent to recipients immediately as the cover comes into force.

An application form and a letter of attorney authorizing the Foundation to take out and pay for an insurance policy and authorizing Benefit Advisors Oy to arrange and manage the cover should be sent to the following address:

Benefit Advisors Oy
Anna Grotenfelt
Nuijamiestentie 5
00400 HELSINKI
Tel. 09 87750 200
Mobile 040 8222 863
firstname.lastname@benefitadvisors.fi

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